Hiring! Administrative Assistant (contract)

Description: Job Responsibilities:

Manage complex calendars for three regional business leaders across multiple time zones, including EMEA, USA, and ASIA, accounting for approximately 50% of the role

Coordinate and book international travel arrangements for supported leaders, accounting for approximately 25% of the role

Process and manage expense reports accurately and in a timely manner, accounting for approximately 25% of the role

Serve as the primary point of contact and information conduit for the department and supported leaders

Coordinate meetings, events, and cross-functional communications on behalf of leadership

Manage procurement of goods and services including office supplies, computer equipment, and vendor relationships as needed

Support financial operations, personnel operations, and facility operations for the department

Build and maintain high-quality business relationships with executives, business partners, and other administrative staff

Complete special projects as assigned by leadership

Requirements:

2 to 4 years of overall experience in an administrative or executive support role is required

Demonstrated experience supporting multiple leaders simultaneously is strongly preferred

Experience supporting international or globally distributed teams is preferred

Prior experience at a large technology company is a plus

Experience providing support at the CVP or executive level is a plus

Minimum of 12 months of continuous high-level administrative support experience is required

Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization

Exceptional ability to manage multiple priorities simultaneously while maintaining accuracy and attention to detail

Strong organizational skills with the ability to keep sensitive information confidential

Demonstrated ability to work independently, manage time effectively, and operate proactively without close supervision

Experience with high-level, complex calendar management across multiple leaders and time zones

Experience coordinating and managing international travel logistics

Experience with travel booking and expense reporting processes and tools

Proficiency with Microsoft productivity tools, with internal Microsoft tool knowledge considered a strong plus

Ability to build and sustain high-quality relationships with executives, business partners, and administrative colleagues

Proactive, accountable, and solutions-oriented approach to work

Job type: Contract

Work mode: remote