Description:.Key Responsibilities
Calendar management, scheduling, and appointment coordination.
Email management, customer service, and vendor communication.
Quickbooks data entry and reconciliation.
Creating and updating documents, spreadsheets, and reports.
Coordinating with contractors, clients, and vendors.
Tracking project timelines and status updates.
Occasional travel coordination and expense tracking.
Emergency support and text/call responsiveness between 7 a.m. – 10 p.m. PST, including weekends.
Maintain and update financial records, including ledgers and journals.
Process accounts payable and receivable transactions accurately and timely.
Prepare bank reconciliations and ensure all transactions are recorded correctly.
Assist in the preparation of financial reports, including profit and loss statements.
Perform data entry tasks with a high level of accuracy.
Transcribe financial documents as needed to ensure clarity and compliance.
Organize files and documentation for easy retrieval and reference.
Exhibit excellent phone etiquette when communicating with clients or vendors.
Experience & Requirements
Must be highly organized and tech-savvy.
Excellent written and verbal communication.
Must be comfortable being on-call and responsive after hours.
Comfortable using time-tracking tools and maintaining detailed task logs.
Proven experience in bookkeeping or a related field is preferred.
Strong organizational skills with the ability to manage multiple tasks effectively.
Proficiency in data entry, with a keen eye for detail to avoid errors.
Familiarity with office procedures and clerical tasks is essential.
Excellent proofreading skills to ensure accuracy in all financial documents.
Ability to work independently while collaborating effectively within a team environment.
Fluent or conversational Spanish is strongly preferred.
Real Estate or restaurant operations experience is a big plus.
Familiarity with Adobe Illustrator or graphic design is a plus.
Must pass background and reference checks.
Comfortable using Slack, Google, Asana, Zoom, Clickup and other collaborative tools.
To apply please submit your resume along with a brief cover letter explaining:
1- Why you’re a good fit for a fast-moving small business.
2- Your availability and time zone.
3- Any relevant experience in real estate, restaurants, Spanish, Quickbooks, and Adobe Illustrator.
Job type: Full‑time
Work mode: remote
To apply for this job please visit www.indeed.com.
