Hiring! Executive Administrative Assistant (contract)

Description: Executive Administrative Assistant (Contract)

 

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

 

Job Responsibilities:

 

Manage complex executive calendars including multi-time zone scheduling, meeting prioritization, and accommodation of frequent last-minute changes

 

Coordinate internal and external meetings, including preparation of materials, agenda management, and follow-up on action items

 

Handle travel arrangements and expense management for leadership team members

 

Prepare and edit correspondence, reports, presentations, and other documents as needed

 

Serve as primary point of contact between executives and internal/external stakeholders

 

Support planning and execution of team offsites and special events

 

Maintain organized filing systems for corporate documents, records, and reports

 

Process incoming correspondence including emails, ensuring timely responses and appropriate routing

 

Perform general office duties including supply ordering, bookkeeping, and records management

 

Track and follow up on priorities to ensure timely completion of deliverables

Requirements:

 

2-4 years of administrative or executive assistant experience

 

2+ years of experience managing complex calendars for senior leaders

 

2+ years of demonstrated experience coordinating meetings, managing logistics, and supporting executive workflows in a corporate environment

 

Prior experience working with the organization’s internal tools and processes is required

 

Exceptional verbal and written communication abilities

 

Strong interpersonal skills and customer service orientation

 

Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint

 

Superior organizational skills with keen attention to detail

 

Ability to manage multiple priorities simultaneously in a fast-paced environment

 

Capacity to work independently and exercise sound judgment

 

Discretion in handling confidential and sensitive information

 

Proactive problem-solving and anticipatory thinking

 

Flexibility and adaptability to changing priorities